Monrovia, September 19, 2020:REQUEST FOR EXPRESSIONS OF INTEREST
(INDIVIDUAL CONSULTANT SELECTION) APPLICATION DEADLINE OCTOBER 2, 2020
Assignment Title: Hiring of Consultant to Develop of a Multi-Purpose land use Inventory for a section of Urban Monrovia
Reference No.: LR-LLA-194674-CS-INDV
In 2018, the LLA received a grant of US$7 million from the World Bank to strengthen the institutional capacity of the Liberia Land Authority (LLA) and establish a land administration system. The Liberia Land Administration Project (LLAP) was declared effective on March 22, 2018 and is expected to close October 31st, 2022. The project has four components namely: (1) Support to the Liberia Land Authority, (2) Piloting of Registration of Customary Land, (3) Development of a Land Administration System, and (4) Project Coordination, Monitoring and Evaluation.
The duration of the assignment is 3 months spread over 4 months.
The detailed Terms of Reference (TOR) for the assignment is attached below.
The Liberia Land Authority now invites eligible Individual Consultants (“Consultant”) to indicate their interest in providing the Services. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services. The shortlisting criteria are listed below.
The Consultant should have a minimum qualifications and experience as follows:
• Minimum of 5 years demonstrated experience with mapping/GIS and spatial data management systems in the context of land use planning/land administration • Masters or similar degree in Land Administration, Computer Science/Information System, Management Information Systems or similar professional areas; • Demonstrated knowledge of collecting, collating and managing spatial data sets for land use and planning; • Practical experience in map generation from technical modeling in ECOWAS region, additional consideration for projects in Liberia; • Demonstrated working knowledge of Liberia national and local land use planning and spatial development; • Experience working with geospatial software such as ArcGIS and QGIS, and use of modern mapping technologies such as drones; • Experience with working in developing countries; as well as international experience;
The attention of interested Consultants is drawn to Section III, paragraphs, 3.14, 3.16, and 3.17 of the World Bank’s “Procurement Regulations for IPF Borrowers” July 1, 2016, Revised November 2017 and August 2018 (“Procurement Regulations”), setting forth the World Bank’s policy on conflict of interest.
The Consultant will be selected in accordance with the Individual Consultant Selection method set out in the Procurement Regulations.
Further information can be obtained at the address below during office hours, i.e. 0900 to 1600 hours GMT. (only through email).
Expressions of interest must be delivered written form to the address below via email Only (No Hand Delivery) to the address below with subject:
“Re: Hiring of Consultant to Develop of a Multi-Purpose Land Use Inventory for a section of Urban Monrovia, under the Liberia Land Administration Project on or before Friday October 2, 2020 at 1700 Hours (GMT).
Terms of Reference
1.0 BACKGROUND/SITUATION ANALYSIS:
The Liberia Land Authority (LLA) was established by an Act of the Legislature in October 2016. The LLA consolidates the land related functions previously performed by key land administration agencies, such as the Department of Lands, Survey and Cartography (DLSC) under the former Ministry of Lands, Mines and Energy, and the Deed and Title Registry of the Center for National Document Record Agency (CNDRA). Based on relevant provisions of the LLA Act, the LLA has now assumed responsibility for providing a range of land related services to the public in order to generate revenues both for LLA’s operations and placement in the consolidated account of the Government. LLA’s three key functions are:
a) Land governance functions include the control and management, in the interest of equitable development, access to and use of Public and Government Land except for Reserves, Protected Areas, Proposed Protected Areas, and Diplomatic Missions; b) Land administration functions include administering the deed registry and land registry systems; establishing standards and regulating survey and mapping services; administering public survey and mapping services, and the national cadaster, promoting and regulating the proper development of private surveying profession; value land and buildings for the Authority's land registry system; implement programs in support of property rights, including those of customary land owing communities; and adjudicate disputes arising in the context of systematic land registration and c) Land use and management functions include: to promote, support and ensure the development of land use management plans and zoning schemes and their implementation through counties, districts and other local government structures.
In 2018, the LLA received a grant of US$7 million from the World Bank to strengthen the capacity of the LLA and establish a land administration system. The project, Liberia Land Administration Project (LLAP), was declared effective on March 22, 2018 and is expected to close October 31st, 2022. The project has four components namely: (1) Support to the Liberia Land Authority, (2) Piloting of Systematic Registration of Customary land (3) Development of a Land Administration System, and (4) Project Coordination, Monitoring and Evaluation.
The LLAP project seeks to support Component 3 through the development of a Land Administration System. In order to support this activity, the LLA is seeking to contract a consultant to develop a land use inventory database and validate the process of data collection, map existing land deeds to actual coordinates, and conduct an analysis of land use data for a section within the Urban Area of Monrovia, Liberia.
1.1 Land Use Planning Context According to the LLA 5-year Strategic Plan, a national land use and management policy needs to be developed. The LLA, with support from the World Bank funded Forest Sector Project is in the process of developing the Policy. The development of a Land Use and Management Policy is regarded as a necessary instrument for the implementation of sustainable land use management. The Policy serves to guide the various land use needs and demands within various sectors. Liberia is at that crucial point of development where powerhouse sectors including logging, mining, and commercial agriculture (oil palm plantations) are aggressively competing for the same areas of land. To develop a land use policy or a land-use planning model, there is need to initially determine the state of land use across the country. Towards this end, LLA wishes to embark on a pilot project that collects data to inform the evolving policy and model.
To support the policy a series of land use planning activities are being implemented, these include rural land use planning in customary communities, and spatial development strategy planning at the county level. LLA, in partnership with the Sustainable Trade Initiative (IDH), has completed the development or participatory land use plans at the district level in Northwest Liberia and Southeast Liberia. County spatial development plans have also been developed in both areas. These plans can be uploaded to the selected platform for visualization and sharing.
1.2 Data Integration
These various planning projects are designed to provide much needed data to feed into the National Policy. A selected GIS-based data management platform will allow LLA to develop a comprehensive data repository for seamless data integration across the various systems and share information with multi-sector stakeholders. The data that will be collected in this project will be deployed to the standards agreed upon by the LLA.
The data and information collected as the result of various land use planning activities are intended to inform the Land Use Policy and specifically support the LLA to fulfil its mandate to support land use planning at the local level and develop policies at the national level. Specifically, the proposed land use inventory will provide much needed data to Monrovia City Corporation (MCC), the local municipality as well as to the Liberia Revenue Authority, by providing data for real estate tax collection purposes.
The selected GIS-based data management platform will be interoperable with various platforms including ArcGIS or QGIS, which are employed by some agencies. The LLA currently has the capacity to support and maintain the platform going forward through its GIS division which is currently staffed with technicians who have received trainings and certifications in various GIS applications. Through various partnerships with donors including the World Bank, SIDA, UN and EU, equipment to support the maintenance and use of the data is also available. There is no risk that the platform will not be sustained and/or data not utilized at this time.
1.3 Previous Land Use Planning Inventory Projects The proposed activity builds upon previous land use planning inventories conducted during the tenure of the Land Commission (LC). These were implemented in Gbarnga, Bong County and Buchanan, Grand Bassa County. The purpose of the exercises was to provide reliable data on existing urban land use, building occupancy, land tenure and basic urban infrastructure and services in the selected cities. The previous land use inventory methodology used community maps derived from satellite imagery to guide the collection of urban land data in the selected cities. Both the land use data in built-up areas and land cover data indicating human activities in un-built areas were captured. The data collected was to inform the development of a national urban land use policy, which was not realized during the LC’s tenure.
The previous methodology included: Stakeholder Consultations, constitution of the project team, preparation of the interim base map, mobilization of project team, public awareness campaign, field data collection, revision to the interim base map, data entry, creation of the urban land database, validation workshop, and data analysis and mapping. The inventory included a plethora of information that while useful, is not critical to analysing land use planning activities, at this time. These include data on livelihoods, households, which while relevant, are captured by LISGIS and will not be included in this inventory.
There have also been advances since the inventories were conducted five years ago, including the provision of satellite imagery and the development of a public awareness campaign at the LLA. Additionally, the project teams will be compressed, for example, field enumerators are also trained to analyse data, as the proposed project is designed to employ GIS staff trained in field enumeration, data collection and analysis. As such there may not be a need for GIS technicians, database technicians and enumerators. The proposed project leverages the relevant portions of the inventory exercise and will provide a more simplified version which can be employed by the LLA using technical staff once the revised methodology is developed, tested and validated in this planning exercise.
2.0 OBJECTIVE OF THE ASSIGNMENT
The LLA has determined the need to acquire more realistic and up-to-date information about the current state of land use in the country by conducting a pilot to update land use inventory in Monrovia for the purpose of establishing a cadastral index map. The pilot will be designed to collect several data variables, including the boundaries of land parcels, which are expected to be linked to other data sets such as deeds documents, building type, building use, zoning classification, tax-related data, status of any disputes over the land/building, etc.
To assist with the facilitation and implementation of this pilot, the LLA seeks the services of a qualified consultant. The objectives of this assignment are as follows:
1. To establish a temporary GIS-based data management platform to store the pilot data. The platform will support open standard and will be interoperable with LLA selected data management platform store and share land use surveys and data with other agencies, ministry, partners and the public. 2. To select a suitable mobile data collection app, and define project parameters and survey for data collection in the field by LLA Land Use and Management and Land Administration Divisions. Survey and data parameters will be transferred to mobile devices for use in the field. 3. To establish a linkage and interoperability between the searchable land deed database and actual plots of land in order to validate some existing land data in the targeted area. 4. To complete the process of data collection and validation by gathering detailed information and produce an inventory of existing plots, structures and rights. Field data will be combined with data from other sources and quality control. The data set will be owned and used by LLA while valuation data will be shared with the Liberia Revenue Authority, the property tax collection entity of the government. 5. To provide training to LLA technicians in data analysis and information dissemination. 6. Provide support and recommendation based on lessons learned on how to scale up activity to all of Monrovia and other cities.
2.1 Target Area
The pilot project will focus on a section of Monrovia (1st Street to 12th street) with high growth and a wide variety of property types including residential, office, mixed-use development, commercial, informal settlements and unplanned developments.
The project is intended to capture all of the properties. This roster will be selected from the existing searchable Deed database. This approach will ensure that:
1) Data is captured for both registered and unregistered parcels 2) The Land Use inventory will be seamlessly interoperable with the existing Deed Registry 3) The pilot will validate some existing land data in the targeted area.
2.2 Target Data
The pilot project is expected to collect the following data (but not limited to): 1. Types of Land Uses 2. Zoning Classification 3. Address of property 4. Ownership of the property 5. Type of land transaction used to acquire the land 6. Property/Structure type (classification) 7. Property Valuation data 8. Land in dispute (y/n) 9. GIS-data: coordinates of the boundaries of each plot using handheld device 10. Evidence: Record of ownership or usage
The data will be collected through surveys and carried out by teams of data collectors (LLA and LISGIS Technical Staff). The instruments for the collection of the data will be prepared through collaboration of the consultant, existing LLA projects, and development partners already active in the sector will provide guidance and support to the project. After being validated at the local level, the data collected will be compiled and analysed by the consultant, the results will be publicly shared with local and international experts via the selected GIS-based data management platform, and their inputs will be consolidated into the study.
1) Full inventory performed of land and structures, with map of uniquely identified parcels 2) Map of target area showing all parcels in the pilot 3) Temporary GIS-based data management platform to store the pilot data and display information/data collected
3.0 SCOPE OF WORK AND SEQUENCING
The duration of the assignment is 3 months spread over 4 months. The main deliverables of this project are summarized as follows:
3.1 Inception Report and Work plan
The first deliverable of this consultancy is an Inception Report, with a detailed work plan and schedule of deliverables for approval. The main activities of the Inception Phase will include: 1. Desk review of relevant literature on land use planning and inventory activities within the sector 2. Presentation of data collection instruments 3. Map of study area; 4. Inception meetings with key stakeholders including LLA, Municipal and local authorities, Liberia Revenue Authority, Ministry of Public Works, Liberia Institute for Geospatial Information 5. Stakeholder engagement and public awareness campaign plan
3.2 Preparation Phase
1. Obtain any existing data prior to the field work (incl. administrative data, existing property tax data, digitized deeds data, etc; 2. Prepare the existing UAV imagery by drawing visible parcel boundaries prior to the field work; 3. Adjust field data collection tool to local circumstances, reflecting data outlined above; 4. Develop standardized questionnaire (which is to be based on concrete research questions), 5. Develop M&E system to ensure data on time, costs, issues faced during field work are collected; 6. Plan field logistics (number of staff; mode of transportation; supervision arrangements; etc.); 7. Train LLA staff in the aspects above (drawing boundaries on imagery; reflect administrative data in GIS attribute tables; development of questionnaires; planning of field logistics; etc.)
3.3 Map of target area showing all parcels in the pilot
1 Spatial data layers in vertical data organization showing land use, streets, districts, and parcels 2 Maps should include UAV imagery
3.4 Temporary GIS-based data management platform to store the pilot data
1 Geospatial data (shapefiles, geodatabases, rasters, etc.) 2 Associated data tables or relational databases 3 Summary descriptive document and basic metadata
3.5. Field work phase
1 Collect information based on implementation plans from preparation phase
3.6. Data assembly and quality control
1 Combining the field data with data from other sources and quality control.
3.7. Data Analysis phase
1 Assess collected data based on research questions and prepare adequate dissemination tools (reports; presentations; policy briefs; …); 2 Assess lessons learned based on M&E questions and provide recommendations on how to scale up activity to all of Monrovia and other cities. 3. 8 Full inventory
Data should be captured for land and structures, with map of uniquely identified parcels including, capturing all target data outlined in Section 2.2. including:
1 Lot and building size and location 2 Building quality and occupancy 3 Land use type 4 Infrastructure and access to basic services 5 Tenure security 6 Parcel coordinates
3.9 Final project report
The final report with all deliverables will include:
1 Document describing the data and all necessary information to understanding the submittal. 2 List of each file contained in the submittal 3 Description of the dataset, including all spatial data, related 4 Version and date of the data 5 A short description of data themes (limited to one to two sentences for each theme)
4.0 DELIVERABLES AND TIMELINE
The table below summarizes the main activities, deliverables and dates for delivery.
No. Deliverable Timeframe (working days) 1. Inception Report 10 days 2. Land Use Inventory 20 days 3. Temporary GIS-based data management platform with maps and field data 20 days 5. Final Report 10 days
5.0 QUALIFICATION AND EXPERIENCE OF CONSULTANTS
The Consultant should have a minimum of 5 years demonstrated experience with mapping/GIS and spatial data management systems in the context of land use planning/land administration.
• Masters or similar degree in Land Administration, Computer Science/Information System, Management Information Systems or similar professional areas; • Demonstrated knowledge of collecting, collating and managing spatial data sets for land use and planning; • Practical experience in map generation from technical modeling in ECOWAS region, additional consideration for projects in Liberia; • Demonstrated working knowledge of Liberia national and local land use planning and spatial development; • Experience working with geospatial software such as ArcGIS and QGIS, and use of modern mapping technologies such as drones; • Experience with working in developing countries; as well as international experience; • Proficiency in spoken and written English
Reported By: Emmanuel Chedeh Davis - Communication & Outreach Officer